Co-operative education (co-op) is based on the principle that an academic program combined with work experience in alternating terms, is relevant to, and desirable for, effective professional preparation. Work-term employment, which varies from sector to sector and location to location (opportunities exist around the world), enables students to acquire experience in their areas of career interest, while academic terms are devoted primarily to fundamental and theoretical studies. These practical experiences and academic studies are integrated and complement one another.
Procedures and practices may change during the student's undergraduate experience and students will be governed at any time by current procedures and practices. Full details can be found on the Co-operative Education website.
Co-operative Degree Designation
Graduates completing the co-operative education degree requirements will receive a 'Co-operative' degree designation. These requirements, determined by the faculty, include completion of:
- Co-op work terms and receiving credit for the corresponding COOP courses. Work terms are administered by Co-operative and Experiential Education (CEE), with requirements developed in conjunction with each faculty.
- Professional Development (PD) courses that are administered by the Centre for Work-Integrated Learning (WIL).
- Work reports and/or reflections as required by the faculty/program.
The required number of work terms, professional development courses, and work reports/reflections for each program is detailed in each faculty's section of this Calendar.
To be eligible to count toward a co-operative degree designation, each work term must meet standard or flexible work-term requirements. These criteria are set jointly by CEE and the faculties and allow for the degree designations to be eligible for Co-operative Education and Work-Integrated Learning (CEWIL) Canada accreditation.
Students must complete at least three work terms meeting standard work-term requirements and must complete additional work terms (standard or flexible work-term requirements) as specified by their program.
The University also offers co-op certificates attached to co-op degree designations.
The Study/Work-Term Sequence
The co-op system requires students to alternate periods of study with periods of employment. The period of employment is called a work term and is normally four months in length. Study/work-term sequences vary by program. Some sequences begin in the first year of study while others begin in the second year. All sequences contain at least one eight-month study term and some will contain one eight-month work term. Students are expected to be enrolled full-time during their study terms.
Select the desired faculty study/work sequence information from the list below:
- Faculty of Arts
- Faculty of Engineering
- Faculty of Environment
- Faculty of Health
- Faculty of Mathematics
- Faculty of Science
Change of Study/Work-Term Sequence
Students are expected to follow the sequence to which they have been assigned or as prescribed for their program. Deviation from the prescribed sequence requires the submission of a formal request to change it, as well as approval from the student’s faculty, followed by approval from Co-operative Education. Requests that involve work terms longer than eight months will be considered on a case-by-case basis through a sequence change form, with support from the faculty. Students must end their academic plan with a study term.
Ordinarily, requests will only be considered if they are received no later than one month prior to the beginning of the term in which the switch will occur. The student’s academic and co-op performance must be in good standing. A student’s academic sequence may be restricted due to a lack of availability of core or elective subjects during particular terms and this circumstance does not constitute grounds for a sequence change.
Study and Work-Term Dates
The work term usually begins on the Monday of the first month of the term and ends on the last Friday of the fourth month of the term. Refer to the Calendar of Events and Academic Deadlines for suggested work term start and end dates. Check with the employer as work term start and end dates may vary based on employer needs.
Co-op students must work for the entire term and may not shorten its length. See details on work term length and overall requirements on the Co-operative Education website.
Employment
The employment process is highly competitive. Factors such as academic performance, skills, motivation, maturity, attitude, professional conduct, flexibility, and performance potential determine whether an employer offers a student employment.
Co-operative Education builds and uses its wide network to find a sufficient number of work-term positions for students enrolled in all co-operative programs. Still, the openly competitive nature of the hiring process, and the fact that job offers come from employers, means that students are not guaranteed employment.
Employment/career preparation materials are available to students either through PD 1 or a module within first-year Engineering courses, as well as through the Centre for Career Action.
If a student does not, for reasons beyond their control (e.g., shortage of employment in particular sectors, unexpected cancellation of posted jobs), secure employment through an interview process administered by Co-operative Education, every effort will be made to support that student's attempt to find a suitable work experience from alternative sources. Students are expected to work closely and remain in regular contact with Co-operative Education, especially while searching for co-op employment.
A student who neglects to apply to a suitable quantity and variety of jobs, or who impairs an interview opportunity through unprofessional conduct, will be removed from the employment process and will not be given assistance by Co-operative Education in finding employment for the next scheduled work term.
Work-term employment agreements are between the student and the employer. The University of Waterloo is not a party to these agreements and assumes no financial or legal responsibility with regard to events or actions by either party that affect the employment situation for any co-op student (e.g., layoffs, intellectual property issues, confidentiality agreements, strikes). Students are encouraged to seek professional advice and/or guidance about their agreements as they deem necessary.
The University monitors work terms and records the employer’s evaluation of the student’s performance. Every co-op student must receive an evaluation for every work term and may not opt-out of recording, or having submitted, an evaluation of their work-term performance.
The roles and responsibilities of students, employers, and Co-operative Education are discussed in more detail on the Co-operative Education website.
Harassment, Discrimination, and Safety
If a student experiences either harassment or discrimination in a co-op workplace, the student should contact their co-op advisor; a harassment advisor in Co-operative Education; the director, Conflict Management and Human Rights at the University of Waterloo; and/or Counselling Services.
Similarly, issues of safety or expectations to engage in any behaviour that may pose a risk to the student’s well-being should be brought to the attention of the co-op advisor immediately.
Discipline and Appeals
Disciplinary action is at the discretion of Co-operative Education and/or the faculty in which the student is enrolled. A petition process for students (Policy 70) provides that disciplinary decisions made by Co-operative Education (alone or in consultation with the faculty associate dean) may be reviewed or appealed at the request of the student.
Student Work-Term Status
Review the Co-operative Education website section on co-op student status.