At the end of each term, the examining faculty members submit grades for that term's courses. Each department or board then reviews the performance of its students and makes recommendations to the Engineering Examinations and Promotions Committee. The Engineering Examinations and Promotions Committee then considers the evidence on which the recommendations have been made and assigns the official academic decision. An appeal or petition relating to an assigned academic decision, grade, or other evaluation, or relating to other decisions based on University policies, may be made by following the procedures outlined in Petitions, Grievances and Appeals. All academic decisions and grades are reported to the student through the Office of the Registrar.
The possible academic decisions and their effect on the student's progress are as follows:
- Promoted - proceed to next term. (Normally appears on transcripts as: EXCL, GOOD, SAT, or Promoted).
- May Continue in 1A, see advisor. Student in a reduced-load term permitted to enrol in one more reduced-load term to complete 1A requirements. (Normally appears on transcripts as May Continue in 1A).
- May Continue in 1A no previous failed terms, see advisor. This decision is similar to the May Continue in 1A decision above, however, is used in the case of students with a reduced load in their first 1A term in Engineering (and thus the student has zero previous failed terms). (Normally appears on transcripts as May Continue in 1A No Penalty).
- Conditional - added to academic decision 1 or 3 to indicate that the student has adequate understanding of the term material to permit continuation, however, the failed course(s) must be cleared before graduation. (Normally appears on transcripts as Conditional).
- Academic Decision Deferred - student may not proceed until specified conditions are satisfied. (Normally appears on transcripts as Decision Deferred).
- Required to Repeat Term - a failed term academic decision requiring that the student repeat the most recent term. The student must stay out a minimum of two terms except for 1A before repeating. (Normally appears on transcripts as Failed - Must Repeat Term).
- May Not Proceed - the student may not proceed to the next degree term or take required courses from that term until the academic decision has been changed to Promoted or to Promoted (Conditional). (Normally appears on transcripts as May Not Proceed).
- May Not Proceed COOP - the student has three (or more) missing (or failed) work-term credits and may not proceed to the next term or take required courses from that term until the decision has been changed to Promoted or to Promoted (Conditional).
- Required to Withdraw from Engineering - the student's registration in their plan - Bachelor of Applied Science (BASc) or Bachelor of Software Engineering (BSE) - is revoked. Readmission is not possible for four academic terms following the term for which the decision applies. (Normally appears on transcripts as Failed - Required to Withdraw).
- Required to Withdraw after 1A Engineering - the student's registration in their plan - Bachelor of Applied Science (BASc) or Bachelor of Software Engineering (BSE) - is revoked. Application for readmission may be considered for a qualifying readmission program immediately, however, the term of entry may vary depending on circumstance. (Normally appears on transcripts as Failed - Required to Withdraw from 1A).
- Aegrotat - added to academic decision 1, 2, or 3; the term result is successful. The student has adequate understanding of the material, but because of illness or other extenuating circumstances, normal evaluation for at least one course was not possible. (Normally appears on transcripts as Aegrotat).
- Proceed on Probation - a decision used in exceptional circumstances that allows the student to proceed to the next term. Continued progress in the plan is contingent on satisfying conditions which may be prescribed as the terms of probation. (Normally appears on transcripts as On Probation).