Bachelor of Applied Science (BASc) Program Students
The Faculty constitutes the examining body for all examinations and is responsible for all decisions on grades, promotions, failures, deferred examinations, appeals, and recommendations for the granting of degrees. The Faculty of Engineering delegates its authority in these matters to the Engineering Examinations and Promotions Committee. Students are examined and grades are set for individual courses on the completion of work for those courses. Upon examination of the student's performance at the end of each term, the Engineering Examinations and Promotions Committee assigns an academic decision.
Bachelor of Software Engineering (BSE) Program Students
The Faculties of Engineering and Mathematics constitute the examining body for all examinations and are responsible for all decisions on grades, promotions, failures, deferred examinations, appeals, and recommendations for the granting of degrees. The Faculties of Engineering and Mathematics delegate their authority in these matters to the Engineering Examinations and Promotions Committee. Students are examined and grades are set for individual courses on the completion of work for those courses. Upon examination of the student's performance at the end of each term, the Engineering Examinations and Promotions Committee assigns an academic decision.
BASc and BSE Promotion
The 1A Term is a transition term and has a number of characteristics related to a potential reduced-load model. The discussion starting in the next paragraph applies to promotion decisions for all of the terms, with notes added as needed for reduced-load 1A terms.
The primary factor in academic decisions in engineering is the term average. The minimum passing average is 60%. The minimum average to remain in an engineering program is 50%. The term average is calculated using the weight of the course, the status of the course (e.g., Degree Requirement [in failure count] Not in Average [DRNA]) and the interpreted course grade. All grades above 32 are interpreted as the submitted grade. Courses with a submitted grade below 32 are interpreted for averaging purposes, as having a value of 32. A secondary factor in academic decisions in engineering is the course grade. The minimum passing course grade is 50%. A course for which the grade is below this is a failed course. The term "required courses" will be used to denote those courses which are required for the degree. Required courses that are failed must be successfully passed, or approved replacement courses passed, prior to graduation. Some failed courses (type blank and DRNA courses as per Rule 3) may be carried forward unless you accumulate a total of three such courses at which time you May Not Proceed until you have cleared the courses (by passing the course, replacing the course, or in some cases passing a supplemental examination) as described in Rule 6. The cumulative number of failed courses of type blank or DRNA is referred to as the failure count. Other failed courses (type Degree Requirement [not in failure count] Not in Average [DRNC] courses as per Rule 1) must be passed by a certain point in your program or a May Not Proceed decision will be applied (see Rule 12). The due date for completion of such courses is referred to as the completion date. Courses that are failed but not required for your program do not have to be cleared. The minimum requirements in a full-load term (except in a repeat term) for an academic decision which permits a student to proceed to the next term are a passing term average of 60%, a failure count of less than 3 and no DRNC courses that have a grade less than 50 and have passed their completion date.
If a full-load term is being repeated, the minimum requirements to remain in their engineering program are a term average of at least 60% and no grades below 50% for courses included in the term average.
Failed required courses may be passed by one of the two actions enumerated below. The department/board responsible for the student's program of study will decide which mechanism is appropriate on a case-by-case basis. The two mechanisms are:
- obtaining a grade of 50% or more for the course based on the outcome of a supplemental examination for which there is a fee. Supplemental examinations may not be available for all courses. The Associate Chair for Undergraduate Studies is responsible for administering the supplemental examination and for determining the final supplemental grade to be assigned for the course. If a supplemental exam is permitted to clear the course, but has not yet been taken, a note of "Supplementary Exam Allowed" is provided on the transcript. When a supplemental examination is passed, the note is modified to "Satisfied" on the transcript. If the supplemental exam is not passed then a grade of "Not Satisfied" is associated with the supplementary exam on the transcript. Only one attempt at a supplemental examination is allowed; if this is not successful, the student must retake the course or, if appropriate, take an equivalent course approved by the department.
- retaking the course, taking an equivalent course approved by the department or board or, especially for elective courses, taking an approved replacement course and obtaining a grade of 50% or more for the course. When a failed course has been successfully retaken or replaced, "Fail Cleared" is added on the transcript as a note. A retaken or replacement course also appears on the transcript in the normal fashion. If a grade of less than 50% is obtained for a retaken or replacement course, see Rule 6 and Rule 9.
All failed required courses, must be passed prior to graduation. It is in the best interests of students to pass failed required courses as soon as possible because students may not accumulate more than two uncleared failed courses and continue in the program. A student who obtains a passing term average but has accumulated three or more uncleared failed required courses will not be permitted to proceed to the next term; normally, a student will be required to enrol instead for a non-degree term to pass some or all of the failed required courses. Only after the number of failed required courses still uncleared is reduced to one or none will the student be permitted to proceed to the next degree term.
Effective date: The rules described below alter the promotion decisions for 1A students and apply to all students entering 1A in 2011 and later. There are also changes to the decision descriptions (primarily those related to Conditional and Aegrotat status) for students entering prior to 2011, however these changes are not intended to alter the progress of students entering prior to 2011.
Special rules of 1A students: Students enrolled in a 1A term are permitted to drop two (program specific courses) and to take a reduced load in particular circumstances. (Students are to contact their advisor for approval for this alternative). 1A students in reduced-load terms are covered by the reduced-load rules below.
Students on a reduced-load 1A term will complete their 1A term requirements during a second reduced-load 1A term. Students that complete their 1A term requirements in two successful reduced-load 1A terms join the 1B class in their program one year after the 1B term that they would have qualified for had they completed 1A in one full-load term. The exact timing of the reduced-load term is dependent on the students program and a student should discuss this alternative with an advisor prior to requesting a reduced load.