Students encounter situations that may interfere with their ability to complete a regularly scheduled term of study. In such cases, students may either not register for a given term or consider a voluntary withdrawal. If the absence exceeds one year, students should refer to the Request to Complete Degree Requirements Following an Absence below.
Failure to Register
Students who do not enrol in courses for the term in which they would normally be expected to return and who do not submit an Undergraduate Notice of Withdrawal Form or otherwise obtain the permission of the department, prior to the final registration date as defined in the Fees section of this Calendar, will be deemed to have withdrawn from the Bachelor of Architectural Studies (BAS), Bachelor of Applied Science (BASc), or Bachelor of Software Engineering (BSE) program. Permission to return to classes is considered according to the following rule: If the absence has not exceeded one year and the student has an acceptable standing (Excellent, Good, Satisfactory), then that student is permitted to return to study at a time appropriate to their plan. If students have a negative standing decision (such as Required to Repeat), then the date of return is subject to the constraints associated with that standing.
Voluntary Withdrawals
Students may withdraw from a term or from their plan depending on the time of the term and depending on any extenuating circumstances. In all cases, students must submit an Undergraduate Notice of Withdrawal Form. The following describes the criteria and constraints for each of these alternatives.
- Students may withdraw from the (entire) term, without academic penalty, at any time prior to the start of the Drop with WD Period. Students must notify their academic advisor and complete the appropriate forms.
- The courses taken by students who withdraw from a term during the Drop with WD Period remain on the transcript and are recorded as WD (Withdrew after the drop deadline). The term decision is recorded as Not Applicable. Students may request to return to their studies one year after the start of the term withdrawn from.
- The courses taken by students who withdraw from a term during the Drop with WF Period remain on the transcript and are recorded as WF (Withdrew Failure). The term decision is Required to Withdraw. Students may apply for readmission one year after the start of the term withdrawn from.
Students who voluntarily withdraw from a term are expected to return to their plan of study within one year from the beginning of the term from which they withdrew. After this period, if students have not enrolled in their plan, they will be deemed to have withdrawn from the Bachelor of Architectural Studies (BAS), Bachelor of Applied Science (BASc), or Bachelor of Software Engineering (BSE).
Students who withdraw from their degree (BAS, BASc, or BSE), or are deemed to have done so, will be required to apply for readmission in order to be considered for continuation of their plan of study.
See the Calendar of Events and Academic Deadlines and the Fees section of this Calendar with respect to eligibility for refund of fees paid for the term.
For students in the 1A term, additional leniency may be permitted depending on the circumstances leading to the decision to withdraw.
Request to Complete Degree Requirements Following an Absence
The requirements and expectations for students wishing to return to their degree after a period away are described below. These requirements are for students who left their degree in good standing. Good standing refers to situations where students were permitted to return to their degree during their last academic term. It specifically does not include students that are required to withdraw from engineering. Note: These requirements apply to all previously enrolled students in the Faculty of Engineering.
- If students have not registered in classes for a period of less than one year, the promotion rules associated with that degree describe the return requirements (see Voluntary Withdrawals above).
- If students have been away from study in their plan for a period of one year or more, their return is to be governed by the following alternatives:
- Students who have been away for a period of less than six years can apply to complete the degree requirements that were in place at the time they left their degree. However, as plans evolve some courses may have changed and there may be a need to modify the exact sequence of the material but not to increase the normal load required to complete the degree. (It may be to a student's advantage to repeat some material prior to starting new material.)
- Students who have been away for a period of six years or more and were no more than 1.5 units (weight) from completing their original degree requirements can apply to complete the degree requirements that were in place at the time they left their degree. Due to the evolution of our plans, there may be a need to modify exactly which courses are required to complete the degree.
- Students who have been away for a period of six years or more and have more than 1.5 units (weight) to complete their degree are required to complete the degree requirements in effect at the time of their readmission.