Link to the University of Waterloo home page
2019-2020

The Undergraduate Calendar

 

 

Faculty of Environment

Guidelines, Policies, and Academic Standing

Petitions and Grievances

A petition involves instances where a student seeks relief from normal Faculty or University rules and regulations. Normally, the approval of a petition requires that the student can show that "extenuating circumstances" were experienced. Extenuating circumstances are issues beyond the student's control that had significant negative impacts on the student's ability to be successful within a defined period of time. Appropriate supporting documentation, such as notes from medical doctors or counselors, should be obtained as near as possible to the time when the student is experiencing the extenuating circumstances. Documentation obtained when the student's circumstances can no longer reasonably be validated will carry significantly less weight in the evaluation of the petition. All supporting documentation should be submitted along with the Petition for Exception to Academic Regulations (Form 70A).

A student who believes that an error in academic judgment or procedure has occurred may initiate a grievance by communicating directly with the individual whose action or decision is being questioned within one month. If a student is not satisfied with the result of a request, they are encouraged to seek advice from the appropriate academic advisor or department chair, the Conflict Management and Human Rights Office, or the Faculty undergraduate office before proceeding with a challenge. A student who wishes to proceed to the challenge stage must deliver a Notice of Challenge (Form 70B) to the Faculty’s associate dean, undergraduate studies within 10 working days of receiving the response to the request or, if there was no timely response, within 10 working days of when the response was due (20 working days from the request).

A student who believes that the grade received in an examination, essay, or other piece of academic work is unreasonable can initiate a request for reassessment. The first step in this process is for the student to approach the course instructor and attempt to resolve the matter informally. This step must take place within one month of the notification of the grade. If the problem cannot be resolved, the student may submit a Notice of Reassessment Challenge (Form 70C) to the Chair of the Department hosting the course. Submission of the notice is due within 10 working days of receiving the decision from the instructor or within 10 working days of when the response was due (20 working days from the request).

At the informal and formal level, students are encouraged to seek advice and assistance from the Secretariat, associate dean, undergraduate studies, and/or the assistant registrar, records operations.

Above is a summary of Policy 70 - Student Petitions and Grievances. Students are encouraged to view this policy in it's entirety.

 


Office of the Registrar
University of Waterloo
2nd Floor, Ira G. Needles Hall
200 University Avenue West
Waterloo, Ontario, Canada N2L 3G1
519 888 4567