Faculty of Applied Health Sciences

1. Final Examinations
   
   • Examination results are issued to individual students by the Registrar. Appeals against faculty decisions made under these regulations should be made in accordance with the regulations laid out in the UW Student Grievance Policy 70 (www.adm.uwaterloo.ca/infosec/Policies/policy70.htm). Additional regulations concerning examinations may be found in "Examination Regulations and Related Matters" available at www.registrar.uwaterloo.ca/exams/ExamRegs.pdf.
   • Each student is required to provide evidence, as required by the instructor, of satisfactory participation in term work. The marks obtained for work during the term are used, in part, in determining standing. The ratio in which marks for term work and written examinations are combined is at the discretion of the individual departments. To pass a course, a student must obtain a minimum of 50 in the combined term and examination marks. Some courses and/or instructors may not require final examinations. In such cases term work only will be used in determining a final grade.
   • Students absent from an examination, except for properly certified reasons, do not have make up privileges. Please consult the Faculty of Applied Health Sciences Grade Reassessment Policy (www.ahs.uwaterloo.ca/current/kin/AHS_Grade_Reassessment_Policy.pdf) for further information.
   • All examinations which receive a failing grade are automatically reassessed by the instructor. Students who wish to question their final grade should document their reasons in writing and consult with the Associate Dean, Undergraduate Studies. This may lead to either requesting an official reassessment of the grade by a second reader or to an appeal.
   • The Faculty of Applied Health Sciences does not grant Supplementary Examinations for students who fail courses.
   
   
2. Appeals

   Appeals are governed by the UW Student Grievance Policy 70 (www.adm.uwaterloo.ca/infosec/Policies/policy70.htm) outlined on the Secretariat website. Appeals cover any academic grievance by a student where it is alleged that a University policy or regulation has been violated, or applied in an unfair or erroneous fashion. Section II of the Policy states that "Students are expected to seek remedies for their grievances promptly and normally must lodge a grievance within two months either of being notified of an adverse decision or from the end of the term in which the alleged event or series of events occurred. Six months after graduation, a student's right to initiate a grievance ceases unless substantive new evidence is obtained. Students are entitled to timely responses to their queries, including the reasons for which decisions are made." The "Request for a Formal Inquiry or for a Reassessment" form is available at www.registrar.uwaterloo.ca/forms/FormalInquiry.pdf and may also be obtained by making an appointment to speak with the Associate Dean, Undergraduate Studies.

3. Petitions

   Petitions are requests from students seeking exceptions to, or relief from, normal Faculty or University rules and regulations because of special circumstances which must be documented, such as illness or bereavement. "Petition for Exception to Academic Regulations" forms are available at www.registrar.uwaterloo.ca/forms/Petition.pdf (fill-in PDF form). A Standing and Promotions Committee will review the petition and make a decision. This decision will be forwarded via email to the student.

4. Grades

   Numeric grades in the range 0-100 are assigned in all courses in the Faculty of Applied Health Sciences. The minimum passing mark in all courses is 50. Further information is outlined in "Grading System" in this Calendar.

   If a student does not write a final examination and does not give a properly documented reason (e.g., illness), the instructor will either submit a grade of DNW (did not write) or submit a numerical grade based on the term work, with a grade of zero for the exam.

   In exceptional circumstances, for example, an examination missed due to illness, an instructor may assign a grade of INC (course incomplete). A medical certificate presented in support of an official petition for relief from normal academic requirements must provide all the information requested on the UW "Verification of Illness Form" or it will not be accepted. This form can be obtained from Health Services at www.healthservices.uwaterloo.ca/. A grade of INC which is not cleared by the deadline set by the instructor, which will be no later than eight months after the end of term, will be automatically converted to an FTC (failure to complete, no credit granted) which will have the effect of counting a grade of 32.0% in average calculations. Students should not register (again) in a course for which they have received an INC.

   All grades awarded to a student are recorded on their University of Waterloo official transcript. If a student fails a course, then repeats the course and passes it, both courses are shown on the official transcript and both grades are counted in the overall and/or major average. This same rules holds for a student who upgrades a course by taking it a second time.

5. Standing
   
   
   • Decisions on academic standings are made at the end of each academic term.
   • Students must meet the minimum cumulative average (CAV) and major average (MAV) as shown in the Applied Health Sciences "Degree Requirements" section in order to be eligible to continue in their plan. CAV is based on all courses taken at the University while enrolled in the Faculty, whether passed or failed. For all joint and double honours plans within the Faculty, the MAV of both majors must be satisfied.
   • Students in the Faculty of Applied Health Sciences who receive a grade report with a failing grade in a course, INC, DNW, or NMR in any one academic term are placed on probation for the following academic term. Probationary status must be cleared with in one academic term or the student may be required to withdraw from their current plan. In the case of Honours Kinesiology or Honours Recreation and Leisure Studies students, failure to clear probationary status within the next academic term will require them to move to the General program.
   • Students are not eligible to continue in their current plan if they fail two courses in any one term.
   • Students may be required to withdraw from the Faculty at any time under special circumstances, such as leaving their plan without notification or failing to write examinations.
   • General students who raise their CAV and MAV to honours levels may apply to be readmitted to honours plans.
   • Students who are required to withdraw may be eligible to continue for a maximum of 1 term (2.5 units) in non-degree status to meet admission requirements for another faculty at the University of Waterloo or another academic institution. Students who are required to withdraw are eligible to apply for readmission only after an 8-month absence.
   • Students who are readmitted to the Faculty after being required to withdraw may choose to have their averages cleared.
   • Students who have been inactive for three or more terms must apply for readmission to their plan. Note that work terms are not considered inactive terms.

6. Conditions for Remaining in Co-op

   Students who are eligible to continue in their honours academic plan may remain in Co-op, providing that they are making satisfactory progress towards meeting the Faculty's minimum requirements (work terms, work reports, Professional Development Courses). Please refer to Degree Requirements under Academic Plans.

7. Dean's Honours List

   To recognize outstanding academic achievement, the Faculty has established the Faculty of Applied Health Sciences Dean's Honours List. To be included on the Dean's Honours List at the end of each academic term, the student must normally be registered full-time (at least 2.5 units per term) and must achieve a minimum Cumulative Overall Average of 80.0% AND a Major Average of 80.0%. A student must be in the Faculty of Applied Health Sciences for a minimum of two full-time terms in order to be eligible for inclusion on the Dean's Honours List. The designation "Dean's Honours List" will appear on the student's transcript. Students will not be eligible for consideration of Dean's Honours List status if they have: any failing grade, any INC, DNW, IP, NMR, UR. Dean's Honours List status cannot be awarded upon the clearing of INC or IP grades.

   Graduating students with a minimum Cumulative Overall Average of 80.0% AND a Major Average of 80.0% AND, who in addition has no failing grades on his/her record ever, will have the designation "Graduating Dean's Honours List" appear on her/his graduation diploma.

8. Submission of Course Material

   When courses are concurrent and in situations where a student wishes to submit a body of material to satisfy the requirement of more than one course, the student must notify the instructors of both courses of her/his intention, so that they may each decide what is appropriate for their own course.

   When one of the courses has been taken in a previous term, the current course instructor must be notified by the student of her/his intention of submitting the same course material. The current instructor has the final decision on the extent to which the material is allowed.

Failure of a student to comply with the above regulations constitutes an academic offense.