Academic deadlines and events

Academic term deadlines

*The following dates were added on 09/11/2018.

Notes:

1. For information on payment instructions and graduate student fees please refer to the Finance website.
2. Graduate students who are not fee arranged and have enrolled in classes will have their classes dropped at the end of the third week of classes (end of open enrolment).
3. Students who are not fee arranged will have their enrolment lapse and must apply to re-enter the program.

Effective June 2018, graduate students apply for graduation in Quest one month prior to their expected program completion.

Notes:

1. Students must remain enrolled and fee arranged until their final degree requirements are completed. For programs with a thesis, completion includes submission and approval from Graduate Studies and Postdoctoral Affairs of the thesis in UWSpace.
2. Faculties and/or departments and schools will verify degree completion.
3. Graduate students are notified of degree completion approval by Graduate Studies and Postdoctoral Affairs. 
4. The completion, degree, and convocation dates will appear on student academic records/transcripts.

Full Convocation information is available through the Graduate Studies and Postdoctoral Affairs website.

Holidays

Note: Some University departments may be open for limited service on these days.

Mid-term study break

A mid-term break (e.g., Winter Reading Week) is intended to act as a pause for students in an academic term, to reflect upon and catch up on their term’s work to date and, as necessary, prepare for any upcoming mid-term assignments and assessments.

During this pause, there are to be no scheduled meetings or assignments for students (e.g., classes, labs, tutorials, seminars, exams, TA-related work). While exceptions may exist (e.g., co-operative employment interviews, clinical rotations, PhD comprehensive exams, graduate thesis defenses), the pause applies to meetings involving both undergraduate and graduate students.

Deadlines for student submissions will not be scheduled during the break. Student services such as student advising support, Health Services, Counselling Services, the library, and residences are expected to continue to provide service.

The above terms of reference are not meant to include responsibilities associated with graduate students in their roles as research assistants or in any other employment capacity (excluding TA-related work as mentioned above) with the university. In these situations, students and employers should clarify their mutual expectations concerning work-related responsibilities during the mid-term break.

University of Waterloo Committees and meeting dates

• University of Waterloo Committees and councils
• Senate Executive Committee
• University Senate
• Board of Governors
• Senate Graduate and Research Council

Legend