Calendar - General Information & Regulations

Incidental and Fee-Related Notes

For the latest Graduate Studies Schedule of Fees, please refer to the Finance website at: www.adm.uwaterloo.ca/infofin/students/gradsch.html

The Graduate Student Association (GSA) fee is compulsory and includes the fee for the new dental plan implemented in September 2005. Any questions concerning this fee should be directed to the executive of the GSA.

1. A citizen of Canada within the meaning of the Citizenship Act, or a person registered as an Indian within the meaning of the Indian Act;
   • a person who is the dependent of a Canadian citizen or permanent resident of Canada.
2. A Permanent Resident within the meaning of the Immigration and Refugee Protection Act:
   • a person who has been granted "permanent resident" status and has not had that status revoked; or
   • a person who has met all the preliminary requirements for permanent residency status and presents a copy of his or her immigrant visa waiver letter, which confirms that Citizenship and Immigration Canada has accepted his or her application for permanent residency status. Such letters must be dated prior to the enrolment count date and presented prior to the enrolment report due date (Winter - February 1, Spring - June 30, Fall - November 1).
   • *"Stage 1 approval" or "approval-in-principle" is applicable to applicants applying for Permanent Resident status from within Canada only, and they must present the original personalized "Stage 1 Approval" or Approval in Principle" letter from Citizenship and Immigration Canada (obtained from the local Citizenship and Immigration Centre or the Case Processing Centre in Vegreville, Alberta) to the Graduate Studies Office. Applicants applying from outside of Canada must present evidence of Permanent Resident status (Imm 1000, IMM 5292 or PR card issued upon entry to Canada) to the Graduate Studies Office.
3. A visitor who has been admitted to and remains in Canada with official accreditation from the Canadian Department of Foreign Affairs and International Trade, who has entered Canada, or is in Canada:
   • to carry out her/his official duties as a diplomatic or consular officer; or
   • as a Canadian government-accredited representative or official of a country other than Canada, of the United Nations or any of its agencies, of any intergovernmental organizations of which Canada is a member; or
   • as a dependent* or a member of the staff of any such diplomat, consular officer, representative or official accredited to Canada by the Canadian government; or
   • a member of a foreign military force or of a civilian component thereof admitted to Canada under the Visiting Forces Act, or any dependents* of such personnel;
4. Visitors and their dependents* who are authorized to work in Canada having been issued a work permit. The following are excluded from this category:
   • A visitor who is a graduate teaching or research assistant;
   • An international student holding a work permit to complete his/her co-op or internship employment;
   • An international student holding a work permit for post-graduation work (usually up to a year work opportunities upon graduation);
   • An international student whose spouse or common-law partner has received a work permit as a result of the international student holding a valid Study Permit.
   • An international student holding an "Off-Campus Work Permit"
5. A person and his/her dependents* admitted to and remaining in Canada who:
   • has been determined to be a protected person, including a Convention refugee or a person in need of protection, within the meaning of subsection 95(2) of the Immigration and Refugee Protection Act by the Immigration and Refugee Board (IRB) or the Minister of Citizenship and Immigration Canada. A protected person document issued under section 31(1) of the Immigration and Refugee Protection Act or a "notice of decision" issued by the Minister of Citizenship and Immigration Canada or by the IRB must be presented;
   • is a refugee claimant who applied to the federal government for Convention Refugee Status prior to January 1, 1989, and can provide documentation from Citizenship and Immigration Canada to that effect;
6. A person who is a participant in an Ontario government sponsored exchange agreement.

The foregoing is a condensed version of section 4:1.3 "Eligible International students" of the 2003-04 Ontario Operating Funds Distribution Manual. For further details, contact the Graduate Studies Office.

Effective September 1, 2006 the student health and dental plans have combined, these plans are now under the joint administration of the GSA and FEDS. For further details visit www.studentcare.net or visit the Health and Dental Plan Office in the Student Life Centre, Room 1121A.

b) International Students

• International students on Study Permits are not eligible for coverage in the Ontario Health Insurance Plan (OHIP). A Non-Resident Health charge (http://www.uhip.ca/) will be added to all International student fees. Dependant (family) Non-Resident Health coverage is compulsory. Dependants must be enrolled within 30 days of arrival in Canada and by payment of an additional fee in the Student Accounts Office, Needles Hall. Details available upon request from the Student Accounts Office.

The fees shown do not include the costs of text books, class notes, mandatory supplies, certain accommodation or other costs associated with field trips, etc.

A compulsory, non-refundable association fee will be added to assessments of graduate students in the following departments:

A refundable association fee will be added to assessments of graduate students in the following departments (refunds can be arranged through Associations within three weeks of the start of lectures

A $12.00 Graduate House Fee is assessed to all full-time and part-time graduate students. The fee is a requirement of registration, and is refundable within the first three weeks after the start of lectures each term. Refunds are arranged through the Graduate Student Association.

This non-refundable fee is assessed to all full-time and part-time students in accordance with the Student Services Protocol signed in March 1994 and approved by the Board of Governors in April 1994.
Services available to the students include the Writing Centre, the Art Gallery, Health Services (some services), Safety, Student Security Services, the Ombudsperson, Athletics and Recreational Services, Career Services, Personal Counselling and the International Student Office.

This non-refundable fee was approved by the Board of Governors in February 1995. This fee is assessed to all full-time and part-time students to recover the student-related share of the CanCopy licence fee. The CanCopy licence provides for indemnity from civil claims related to copyright law so long as the members covered comply with the provisions of the licence. Details of the CanCopy licence are available in the Libraries, campus copy centres and academic departments.

Effective Spring term 1999, this fee is assessed to all full-time Master of Accounting students in accordance with the Accounting Students Education Contribution Fund. This fee is a requirement of registration and is refundable within the first three weeks after the start of lectures of each term.

In October 1997, the Board of Governors approved a $30.00 per academic term fee to be assessed to all full-time graduate students in the Faculty of Environmental Studies. This fee is a requirement of registration and is refundable within the first three weeks after the start of lectures of each term.

Effective Fall 2002, a $20.00 per term fee will be assessed to all graduate students (except those in cost recovery programs). The fee is a requirement of registration, but refundable within three weeks after the start of lectures of each term by contacting the Graduate Student Association.

A fee will be assessed to graduate co-operative programs in which students seek employment through Cooperative Education and Career Services. The fee per 4-month work-term is $485. The fee will be assessed on the student account for the co-operative work term following approval by the academic department for the enrolment status change: www.grad.uwaterloo.ca/students/current/forms.asp (See enrolment - Change of Enrollment Status/Degree_Completion/Voluntary Withdrawal form.)